Data Protection Statement for Student Registration

The information the UK School of English (UKSE) collects about its students and student apprentices, how it will be used, and other data protection details.

 

Scope

This Data Protection Statement applies to students and student apprentices registering after 1 August 2020.

 

Understanding Data Protection

While you are a student at the UK School of English and after you cease to be enrolled, the school needs to collect, store, use, and disclose certain data about you. This is for purposes related to your studies and services provided to applicants, current students, and alumni.

By registering as a student at UKSE, you consent to the collection, storage, use, and disclosure of your data for:

  • Your studies
  • Your health and safety
  • Other legitimate reasons during your time as a student
  • Certain purposes after you leave

The processing of your data will comply with the requirements of the Data Protection Act. This statement highlights key data protection practices and ensures you understand how your information will be handled.

This applies to all students, regardless of age. If you are under 18, you will be treated in the same way as students over 18 for data protection purposes.

 

What Student Information Will Be Stored?

The UK School of English will collect and store data about you during your time as a future, current, or former student. Data sources may include your application forms, registration details, or information received from external organizations (e.g., UCAS or referees).

Examples of data stored may include:

  • Name, contact details, and emergency contacts
  • Date of birth, nationality, and ethnic origin
  • Academic background and qualifications
  • Academic records during your time at UKSE, including awarded qualifications
  • Disclosed disabilities and medical information (e.g., counselling service data)
  • Proof of address (e.g., driving license, utility bills)
  • Financial details (e.g., fee payments, sponsorships)
  • Usage of school facilities (e.g., library or digital platforms)
  • Disciplinary records
  • Photographs for your ID card

 

How Your Data Will Be Used

The UK School of English ensures that your data will only be used in line with the Data Protection Act and for legitimate, necessary purposes such as:

  • Administering your studies (e.g., recording exam results or publishing pass lists)
  • Supporting welfare needs (e.g., therapeutic or wellbeing services)
  • Managing financial aspects (e.g., payment of fees, debt recovery)
  • Providing access to facilities (e.g., library or IT services)
  • Monitoring equality and diversity policies
  • Contacting you about career placements or tailored opportunities
  • Sending important reminders or survey invitations via text or email
  • Recording lectures, presentations, or events for educational purposes
  • Using photographs or recordings for marketing (e.g., website or social media campaigns)

 

Data Sharing

Your data will only be disclosed under the conditions outlined in this document or where legally required. Examples include:

  • Students' Union: Sharing relevant data to assist with welfare, equality monitoring, and targeted communications.
  • Alumni Relations: Data shared for alumni network purposes unless you opt out.
  • Higher Education Statistics Agency (HESA): Providing required information for statutory and statistical purposes.
  • Sponsors and Funding Bodies: Sharing financial or sponsorship details (e.g., Student Loans Company or embassies).
  • References: Confirming qualifications or providing references.
  • Law Enforcement or Auditors: Sharing data as required by legal or quality assurance authorities.

 

Responsibilities

You are responsible for:

  • Providing accurate information at registration and updating details if they change (e.g., name or address).

 

Your Rights

Under the Data Protection Act, you have the right to:

  • Prevent your data from being used for direct marketing
  • Request corrections or erasure of inaccurate data
  • Access the personal data held about you

 

Obtaining Advice or Further Information

For questions or concerns about your data, contact compliance@ukse.co.uk or the compliance manager. Additional information can be found via: